Job Opportunities.
Learning Center Director
Location: STEM Academy, Irvine, CA
Engagement: Full-Time (40 hours/week)
STEM Academy is seeking a proactive and highly organized Learning Center Director to oversee the daily operations of our learning center. As the Learning Center Director, you will play a crucial role in ensuring that our programs are delivered seamlessly, our facility remains welcoming and safe, and our customers receive top-notch service. This role requires a combination of operational management, facility oversight, customer relations, and social media skills.
Key Responsibilities:
​​Operations Management: Oversee daily operations, checklists, procedures, ensuring everything is prepared for classes
Facility Management: Ensure the facility is well-maintained, safe, clean, and welcoming.
Administrative Oversight: Keep accurate records of attendance, activity reports, and other administrative documents. Monitor inventory levels and order supplies as needed.
Customer/Parent Relations: Maintain high levels of customer satisfaction by providing excellent service and support, including managing communication and organizing meetings, orientations, and events.
Social Media Marketing: Manage and update social media platforms, creating engaging content that drives awareness and enrollment.
Compensation
In this role, you’ll benefit from a flexible compensation model that combines a competitive base with a revenue-based bonus structure, offering you the potential to earn between $18/hr and $34/hr depending on experience and performance. As an independent contractor, you'll have the freedom to manage your time while contributing to the success of our growing organization. Compensation details are open for discussion to ensure a mutually beneficial agreement.
Experience
At least 3 years of experience in operations management, facility management, or a similar role, preferably within an educational setting.
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Experience with customer service and managing parent or student relations is highly desirable.
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Familiarity with social media marketing (Instagram and Facebook Business)
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Familiarity with home schooling is a plus.
Skills
Proficiency in using office software (e.g., Google Workspace) for administrative tasks and record-keeping.
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Knowledge of social media platforms and marketing tools.
Exceptional ability to prioritize, and manage time effectively, ensuring all aspects of the learning center's operations are handled efficiently.
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Strong verbal communication skills, with the ability to interact professionally and effectively with parents, students, staff, and external partners.
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Proactive in identifying operational challenges and implementing effective solutions to ensure the smooth running of the learning center.
High level of accuracy in maintaining records, managing inventories, and overseeing the day-to-day operations of the facility.
Strong focus on customer satisfaction, with the ability to build positive relationships with parents and students, addressing their needs and concerns promptly.
Ability to lead and coordinate with staff, ensuring that everyone is aligned with operational procedures and the center's goals.
Comfortable working in a fast-paced start-up environment with the ability to adapt to changing circumstances and requirements.
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Creative approach to social media content creation and marketing strategies to engage the community and attract new students.
Finance and Operations Manager
Location: STEM Academy, Irvine, CA
Engagement: Part-Time (20 hours/week)
STEM Academy is looking for a dedicated and organized Finance and Operations Manager to help us manage our financial processes and operational logistics on a part-time basis. This role is essential to ensuring our programs run smoothly and that our customers have a positive experience with us.
Key Responsibilities:
1. Financial Monitoring and Management:
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Order and Payment Tracking: Manage all financial transactions, including processing orders, payments, and refunds. Keep financial records updated and accurate.
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Charter School Invoicing: Handle invoicing for homeschool charter schools, ensuring that billing is timely and correct.
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2. Customer Coordination and Support:
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Customer Communication: Be the main point of contact for parents and students regarding orders, payments, and general questions. Provide clear and timely information.
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Phone Support: Answer phone calls, respond to basic inquiries about our programs, and direct calls to the right team members as needed.
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Email Inbox Management: Monitor and manage our general email inbox, responding to inquiries and directing messages appropriately.
3. Operational Support:
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Staff Scheduling and Compensation: Assist with scheduling instructors and support staff, ensuring that all shifts are covered and staff are paid on time.
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Course and Customer Management Systems: Administer the course schedule and maintain our customer database, keeping information accurate and up-to-date.
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Weekly Reporting: Prepare simple weekly reports on finances, customer interactions, and operations.
Compensation
In this role, you’ll benefit from a flexible compensation model that combines a competitive base with a revenue-based bonus structure, offering you the potential to earn between $18/hr and $34/hr depending on experience and performance. As an independent contractor, you'll have the freedom to manage your time while contributing to the success of our growing organization. Compensation details are open for discussion to ensure a mutually beneficial agreement.
Experience
At least 2-3 years of experience in financial management, operations, or a similar role, preferably within an educational setting.
Experience with customer service written communication
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Familiarity with home schooling and charter schools is a big plus.
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Experience with financial software and tools for managing orders, payments, and invoicing (e.g., QuickBooks, Excel).​
Proven experience in managing staff schedules, including coordinating schedules for instructors and support staff in an educational or similar setting.
Experience in tracking employee hours, managing timesheets, and ensuring accurate and timely payroll processing.
Skills
Proficiency in using office software (e.g., Google Workspace) for administrative tasks and record-keeping.
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Experience with customer management systems (CMS) and course management systems (CMS). We use MailChimp for customer management systems and Sawyer (hisawyer.com) for course management systems
Strong understanding of financial processes, including tracking transactions, managing budgets, and ensuring accurate invoicing.
Exceptional ability to organize and manage multiple tasks, ensuring that financial and operational duties are handled efficiently.
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Strong written and email management communication skills
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Ability to convey financial information clearly and provide customer support in a professional manner.
High level of accuracy in managing financial records, tracking payments, and processing invoices.
Ability to manage time effectively in a part-time role, balancing financial monitoring, customer support, and operational responsibilities.
Competency in preparing simple yet accurate weekly reports on finances, customer interactions, and operational efficiency.
Marketing & Event Manager
Location: STEM Academy, Irvine, CA
Engagement: Part-Time (10-15 hours/week) + some dedicated time for events.
STEM Academy is looking for a creative and motivated Marketing & Event Manager to join our team. As a Marketing & Event Manager, you will play a crucial role in promoting our programs and events, creating engaging marketing materials, and executing successful campaigns. This part-time role is perfect for someone with a passion for education and marketing who wants to contribute to the growth of our academy.
Key Responsibilities:
1. Marketing Materials:
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Design and Creation: Design and create visually appealing flyers, brochures, banners, and other promotional materials that effectively communicate the value of our programs. Utilize tools like Canva to produce high-quality designs that align with STEM Academy’s branding.
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Printing Coordination: Manage the printing process for marketing materials, ensuring that all physical assets, such as flyers and banners, are produced on time and meet the required quality standards.
2. Email Campaigning:
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Campaign Development: Develop and execute targeted email marketing campaigns using MailChimp to promote STEM Academy’s programs, events, and initiatives. Create compelling email content that engages recipients and drives enrollment.
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List Management: Maintain and segment email lists to ensure that campaigns reach the appropriate audiences. Monitor and analyze campaign performance, making data-driven adjustments to improve effectiveness.
3. Marketing Events:
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Event Planning: Plan and coordinate marketing events such as open houses and collaborative events with local Masjids. Ensure that these events are well-organized and effectively promote STEM Academy’s offerings.
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Community Engagement: Set up stands at local Masjids and community centers to raise awareness of STEM Academy’s programs. Engage with the community, distribute marketing materials, and gather feedback to inform future marketing strategies.
Compensation
In this role, you’ll benefit from a flexible compensation model that combines a competitive base with a revenue-based bonus structure, offering you the potential to earn between $18/hr and $34/hr depending on experience and performance. As an independent contractor, you'll have the freedom to manage your time while contributing to the success of our growing organization. Compensation details are open for discussion to ensure a mutually beneficial agreement.
Experience
2+ years of experience in marketing, with a focus on digital marketing, content creation, and event coordination.
Experience with design tools such as Canva and email marketing platforms like MailChimp.
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Flyer and brochure design experience.
Skills
Proficiency in using Canva for graphic design and MailChimp for email marketing.
Familiarity with printing processes and working with print vendors.
Strong written and verbal communication skills, with the ability to create compelling content and effectively engage with the community.
A creative mindset with the ability to develop innovative marketing strategies and visually appealing materials that resonate with our target audience.
Understanding of the muslim community and the homeschooling community
Excellent organizational abilities, with the capability to manage multiple projects simultaneously and meet deadlines.